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PNW Bigfoot 2014-2015 Officers

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Past Minutes - coming soon

Board Minutes - August  2014

Glisan Room of the Jantzen Beach Red Lion, Portland, Oregon

1. WELCOME: Vice Chair Margie Wilson called the meeting to order at 0902, on Friday, August 22, 2014, Portland, Oregon.  There are 45 members signed in. Ron George provided the invocation.

2. WEBSITE: The old website is not working and has been taken down. A new page/section on the PNW website is in development.

3. MINUTES: There are no minutes of previous meetings that have been found prior to 2010. Acting secretary Jan Britt is taking minutes today, and will e- mail to all members who have signed in. They should, eventually, be posted on the PNW Bigfoot website.

4. PNW GOVERNOR CANDIDATES:
• Governor candidate Roger Bell gave a brief presentation of his goals as a candidate for PNW governor. Clubs need a mascot to be energized. You’ve got to have fun or you don’t stay in Kiwanis long.
• Jackie Sue McFarlin gave a brief presentation of her goals as a candidate for PNW governor. She has travelled a lot and been a member of several Kiwanis Clubs. Each division should have their own “Bigfoot” committee.

5. FINANCIAL REPORT: PNW Finance Chair Ginny Tate
• Reserves of the Bigfoot Brigade currently equal $7,928.77.
• Chair Tate discussed some of the PNW District budget / finance issues. The new PNW Building has cut our office expenses and we are showing a positive monthly cash flow from the District Office Building. There are no current indications of fraud in the review of the PNW District finances (for the previous 18 months). Past financial records have not been reviewed by Chair Tate.
• PNW is launching a new campaign to buy the rights to “name” some of the rooms at the PNW Building as part of a capital campaign to offset some district debts.
• It is incumbent on us as Past Lt. Governors to
o 1) keep current members,
o 2) recruit new members and
o 3) start new clubs. We’ve lost more than 30% of our members and clubs in the past 20 years.
• The District FINANCIAL STATEMENTS are on the PNW Website for all membership to view.

6. BIGFOOT OF THE YEAR AWARD:
• Ken Brink noted that past chair Debbie Christian should have this award for 2013.
• For 2014, Ken would like to acknowledge MARGIE WILSON for stepping up and keeping this organization going!
• Ken spoke about rewarding members and suggesting a Bigfoot of the Year award. We are missing records for who received the award for 2012, 2011, and 2012. If you know who received the award for these years, please notify Margie Wilson or Jan Britt.

7. TREASURERS REPORT: Darlene Smith reported we have a balance of $7,928.77. We pay for our webpage server. It does balance with the PNW District accounts. Members who have paid should have a BIGFOOT pin.
• What do we spend our money on?
o Supporting district past Lt. Governors / Governors who may wish to participate in Kiwanis at the Kiwanis International Level.
o Occasionally we contribute to District or KI projects.
o It was suggested that perhaps our organization should provide some funds for upcoming Lt. Governors to attend DISTRICT meetings or to offset the expenses of being a Lt. Governor.
o The Articles of Association do not specify where any monies will be spent.
Break: 10:26 to 10:45.
8. WEBMASTER: Jim Nannery is not the PNW Webmaster, but he is working on getting the Bigfoot Brigade website pages up and going on the new PNW District website.

9. NEW BUSINES:
a. Proposed changes to Articles of Association: Dr. Mike Wilson reminded us we do not have “by laws”, we have Articles of Association.
o Our old structure allowed for 5 voting officers with a combined secretary/treasurer. We have split that position into 2 separate offices for 6 voting offices. We propose changing to REGIONS, versus zones, to conform with the PNW District structure, so we drop from 13 to 11 votes, and from 3 to 2 for at large positions. For a new total of 19 board members (versus old number of 21).
o The current Articles we are proposing to change were adopted in 2003.

MOTION A: Paul Austin moved, Peter Armstrong seconded, we accept the changes as proposed to the Articles of Association as proposed by Dr. Wilson. Discussion followed. All members of the association present may vote on the motion. Motion passed.

b. Board of Directors: Nominees for Elections of Regional representatives as follows:
Region 1 Dave Watts 13-15 Region 4 Jim Owens 14-16
Region 2 Ron George 14-16 Region4 Harry Dingwall - 13-15
Region 2 Elizabeth Bennett 13-15 Region 5 Sandy Hensley 14-16
Region 3 Pat Hurd 13-15 Region 5 Helen Elsmore 13-15
Region 3 Vicki Frucci – 14-16 Region 6 Carl Anderson – 13-15
Region 6 Don Boyce – 14-16

MOTION B: Peter Armstrong and Barbara Stephan seconded approval of the above slate of Board of Directors. Motion passed.

c. At Large Representatives: Nominees for two “at large” representatives are:
Ken Brink Mike Wilson

MOTION C: Paul Austin moved and Robert Menzies seconded, we elect Ken Brink and Mike Wilson as at large representatives. Motion passed.

d. The chair/officer nominees were notified by Margie Wilson in advance with no objections. The slate of Officers are as follows.

Chair Margie Wilson 2013-2015
Vice Chair Matt Gregory 2014-2016
Chair Elect Ron George 2014-2016

MOTION D: Sherman Wortman moved and Dick Mayer seconded, we elected the following Chairs as indicated above. Motion passed.

MOTION E: Peter Armstrong moved, Ken Brink seconded, we accept Sherman Wortman in place of Ron George for the 14-16 Region 2 representative. (since we have not voted Ron George in as an officer.) Motion passed.

e. Jan Britt is currently working as the acting secretary and Darlene Smith is currently working as the treasurer, based on election for the 2013-2015 term.

MOTION F: Paul Austin moved, Bob Mitchell seconded, we elect Jan Britt as secretary. Motion passed.

f. YCPO District Chair Assistant. Current chair needs help. Volunteer/s needed.
g. 2015 Convention Volunteers / Sgt. of Arms has requested an assistant or two or three, etc.
h. Bigfoot Brigade in each division. It is our responsibility as past Lt. Governors to recruit upcoming Lt. Governors for each division. Go forward and promote Kiwanis. Note, “divisions” are not a legal entity. Funds raised by divisional Bigfoot Brigades are recommended to be a “line item” in a local Kiwanis Club’s budget. The divisional Bigfoot Brigades should support the current Lt. Governors financially and ask for a donation from each club in the division for their Lt. Governor.
i. Website: Anything to be put on the website should be sent to Margie Wilson. Jim Nannery will only accept website material from Chair Margie Wilson.
MOTION G: Jerry Greenfield moved, Ron George seconded we build a new PNW Past Lt. Governors “Bigfoot Brigade” website that will be accessible off of the PNW District website. Motion passed.

Meeting Adjourned: 11:40 am.
Jan Britt, Secretary

OFFICERS AND REPRESENTATIVES as a result of today’s meeting:

Chair Margie Wilson 2013-2015
Vice Chair Matt Gregory 2014-2016
Chair Elect Ron George 2014-2016
Treasurer Darlene Smith 2013-2015
Secretary Jan Britt 2014-2016

Board of Directors:
Region 1 Dave Watts 13-15 Region 4 Jim Owens 14-16
Region 2 Sherman Wortman14-16 Region4 Harry Dingwall - 13-15
Region 2 Elizabeth Bennett 13-15 Region 5 Sandy Hensley 14-16
Region 3 Pat Hurd 13-15 Region 5 Helen Elsmore 13-15
Region 3 Vicki Frucci – 14-16 Region 6 Carl Anderson – 13-15
Region 6 Don Boyce – 14-16
At Large Ken Brink – 14-16 At Large Mike Wilson – 14-16